[SEG-staff] Action Required: Review of Older VMs on Calculon/Hydra by 11.07.2025

Dear all, Could everyone who has a VM for themselves or their students on our servers (Calculon or Hydra) please review and directly edit the following spreadsheet by 11.07.2025? The sheet lists older VMs that are currently unassigned in the SEGLab VM manager. old_unassigned_vms.xlsx<https://1drv.ms/x/c/f29fdeb58a11645a/EffGQ4AStM1EsMsznxug3OoB43tM5pbMLxWaYElFzdwzPA?e=saEoFV> For each VM, please indicate one of the following options: * A. Assign (and migrate): If the VM is still in use, enter "yes" and provide the email address of the current user(s) (supervisor and student(s)) of the VM. In general, you can also consider requesting a new VM using our Ubuntu Server and Desktop template<https://calculon.inf.unibe.ch:11000/en/virtual-machines>. * B. Archive (default 1.6.2026): The VM will be removed from the manager, but the disk image will be archived until the specified retention date and can then be deleted. Please provide: * Archive retention time (e.g., 1.6.2028) * Email of the responsible person (e.g., supervisor) * C. Delete: Enter "yes" if the VM can be deleted immediately. If no action is taken by 11.07.2025, I will proceed to archive the unassigned VMs by default (as in option B). Thank you for your support in keeping our infrastructure organized! Best, Manuel